How to enter data in transactions in QRO Online

Entering information into QRO Online the right way can avoid potential penalties or interest, as well as save time and administrative cost.

Date format

Use the pop-up calendar or enter the date as ddmmyyyy.

Names

When entering a name in QRO Online, both a surname and first name are mandatory.

Enter the client name exactly as written in the client’s documents (using upper and lower case).

If your client uses 1 name only (e.g. no first name) or another variation, you’ll need to call us on 1300 132 685 for instructions on how to enter their details in QRO Online.

Correct	Incorrect
O’Neill	ONEILL or O Neill
Smith-Carlyle	SMITH-CARLYLE or Smith Carlyle
d’Silvia	D Silvia or D’SILVIA

Each party to the transaction must be entered separately, even if there is more than one person with the same surname.

Correct	Incorrect
First name James Last name Smith	First name James and Lauren
First name Lauren Last name Smith	Last name Smith

You must include all available information (this includes the client’s full middle name, not just their initials).

Correct	Incorrect
First name Mary Middle name Jane Last name Smith	First name Mary Middle name J Last name SMITH

Personal representatives

If a transferor is acting for someone else, note this in the Last name field:

• First name—John
• Middle name—William
• Last name—Brown as personal representative

Trustees or trading entities

Private persons as trustees

Enter the trust name in the Trust name field, and the full name of the trustees in the Trustees field:

• Trust name—The Smith Trust
• Trustees—Tom William Brown

Private persons as trading entities

Enter the proprietor’s full name (as for an individual):

• First name—Samuel
• Last name—Pearson

If the client is an individual, you must provide their date of birth. You don’t need to enter the name of the trading entity in the transferee details section. Enter the trading name in the Detailed property description field if it relates to a transfer of business assets.

Companies

Enter the company name exactly as written in the client’s documents (using upper and lower case) and provide the ACN. You can use the following abbreviations:

• ATF—as trustee for
• Ltd—Limited
• Pty Ltd—Proprietary Limited.

Addresses, lots and plans

Street addresses

Enter street names in full using sentence case. Enter suburbs or towns in full using capitals. For example:

• Road not Rd
• Street not St
• BRISBANE not Brisbane or BNE.

Postal addresses

Use the PO Box field for post office box numbers only. Enter other addresses in the Street field.

Enter suburbs or towns in full using capitals. For example:

GPO Box 4300
Locked Mail Bag 56A
BRISBANE

Lots and plans

If the property is a single lot, enter the lot number in the Lot from field.

Use the Lot to field only when entering multiple consecutive lots on the same plan.

Also consider…

• See how to lodge transfer duty transactions in QRO Online.